Receive Samples Using the Login Module

Non-routine samples can be received in the laboratory using the Login Module. Typically, these samples originate from geology and exploration clients. Each sample is uniquely tagged, allowing for individual scanning and subsequent logging into the system.

The samples logged using the Login Module can still be saved as a series if required, ensuring they are available for future analysis in case they become routine samples. For more information, see Save a Sample Batch as a Series.

The barcodes typically feature a unique, identifiable prefix. These prefixes can be pre-configured prior to the submission of the samples. This pre-configuration allows for the assignment of each sample to a specific client, project, sample type, and preparation code. This process ensures efficient and accurate sample management.

This activity presumes that the Barcodes have been previously configured in the AssayNet LIMS.

This activity presumes that the barcode scanners is properly configured to communicate with the AssayNet LIMS. If the scanner is not configured, samples can still be logged in manually.

Client submittals can also be scanned in the Login Module using labels printed from the client submittal. For more information, see Print Submittal Labels and Sample Lists. No additional barcode prefix is needed when scanning client submittal labels, as the system automatically recognizes the configuration assigned to client submittals.

Activity Steps

1. On the Jobs ribbon tab, click Sample Login.

   The AssayNet LIMS Login Module screen displays.

2. To use the SETUP options, see Use Login Module Setup Options.

3. To scan a sample batch:

   1. Scan the first tag for the batch.

      Note: The AssayNet LIMS recognizes the scanned tag prefix and assign the Client, Project, Sample Type, and Prep Code to the samples in the batch. This information displays in the green window in the Login Module.

   2. Scan the rest of the samples.

   3. To update the batch name:

      1. Click Edit.

         The Batch Name screen displays.

      2. Update the Batch Name.

      3. Click OK.

   4. To add non-conforming (NC) or non-conforming sample (NCS) codes to samples:

      Note: NCS codes can be provided by the client to ensure the laboratory is aware of any additional requirements for a specific sample.

      1. Select the sample by clicking to the left of the LINE column.

      2. Click NCS CODE.

         The NCS Codes screen displays.

      3. Select the NCS code from the Available NCS Codes list.

      4. Click the Add NCS Code icon to move the code into the Selected NCS Codes list.

         Note: You can add multiple NCS codes to a sample.

      5. Click Close.

   5. To delete a sample:

      1. Select the sample by clicking to the left of the LINE column.

      2. Click DELETE.

4. To enter a sample manually:

   Note: The samples can also be entered manually if required; for example, in case the tag of any sample is damaged.

   1. Click INSERT.

      The Project screen displays.

   2. Select the project as required.

   3. Click OK.

      The Add / Edit Sample screen displays.

   4. Enter the Sample ID.
   5. Click OK.

   6. Repeat steps a-d for subsequent samples.

5. To update a sample ID:
   1. Select the sample by clicking in the Sample ID column.
   2. Modify the Sample ID as required.

6. To select additional packages:

   Note: When either scanning a sample tag or entering the samples manually, the project for the batch is assigned at the beginning. The package/s associated with the project are attached to all samples in the batch. You can select additional packages as required.

   1. Click PACKAGES.

      The Packages screen displays.

   2. Select the package from the Available Packages list.

   3. Click the left arrow to add the package to the Selected Packages list.

   4. Click Close.

7. Click Submit after all samples have been entered.

   The Print Sample Labels screen displays a message about whether to print AssayNet LIMS labels for each sample in the batch.

8. Click Yes or No as required.

   A prompt to clear the data displays. The CLEAR button can also be used to clear the sample data to start over.

9. Click OK or Cancel as required.