Transmitting, Booking, Rejecting, Paying and Crediting Production Invoices

Conditions for Transmitting Production Invoices

Transmission of a production invoice is possible only after the invoice is authorised.

If the laboratory's Auto-Transmit Invoices is selected, when a production invoice, or credit note, achieves an Invoice Status of Authorised, then the Invoice Status proceeds automatically to Transmitted. (This is for when the Authorise service has a script associated with it containing logic to run the Transmit service. Refer to the Invoice API.)

Restrictions on Transmitted Production Invoices

Once a production invoice is transmitted, the invoice cannot be cancelled; it can be marked as booked or marked as rejected.

Conditions for Booking Production Invoices

After a production invoice is booked, it is possible to either mark the invoice as paid, or as rejected.

If the laboratory's Auto-Book Invoices is selected, when a production invoice achieves an Invoice Status of Transmitted, then the invoice is marked as booked automatically.

Restrictions on Booked Production Invoices

Once a production invoice is marked as booked, it can be marked as paid or credited only.

Restrictions on Released Credit Notes

If a credit note is created with an Invoice Status of Released, it cannot be edited nor cancelled, that is, it can never be moved backwards to a lower status; it can only be authorised. A credit note cannot be marked as paid, nor itself credited, nor cancelled.

Conditions for Authorising Credit Notes

If the laboratory's Auto-Authorise Invoices is selected, when a production invoice, proposal invoice or credit note achieves an Invoice Status of Released, then the invoice or credit note is authorised automatically.

Conditions for Transmitting Credit Notes

If the laboratory's Auto-Transmit Invoices is selected, when a production invoice or credit note achieves an Invoice Status of Authorised, then the invoice or credit note is marked as transmitted automatically. (Typically the Authorise service would have a custom script associated with it that contains logic to perform the transmission.)

Conditions for Booking Credit Notes

When the company's accounting system performs a credit, then a credit note should be raised by the laboratory to balance the laboratory's finances, but the credit notes should not be transmitted to the company's financial system as they are already booked into there. If the laboratory's Auto-Book Credit Notes is selected, when a credit note is created, then the credit note is booked automatically. This is for when it is usual for credit notes to be raised outside of CCLAS such that any credit notes raised in CCLAS 6 do not have to be transmitted to the company's financial system.