Aggregated Parent Despatch Orders

Aggregated parent despatch orders (APDOs) are used to group multiple despatch orders for logistics (that is, for the loading and sampling processes) into a single despatch order for marketing (for example, to consolidate invoicing or to aggregate quality results).

Nevertheless, the invoicing options for APDOs include invoicing only by APDO, by separate child despatch orders (CDOs), or by selecting multiple CDOs to be invoiced together. The applicable set of contract terms depends on the invoicing options that are selected.

CDOs for an APDO can only be created via a contract. The invoicing options can be configured on the APDO, or inherited from default values on the contract.

Only CDOs can be added to a despatch. The loading and unloading transactions and the sample results of the CDOs are aggregated for the APDO.

For organisations under credit control, the status of CDOs is inherited from the APDO, and cannot be edited on the CDO.

Example: Company A plans to send two despatches of 1000 lb of copper concentrate to Organisation B. Only one invoice is required; however, the quotation pricing (QP) depends on the despatch date.

  1. A contract is created between Company A and Organisation B. The contract product is copper concentrate. Appropriate contract terms are created.
  2. A despatch order is created for 2000 lb of copper concentrate.
  3. Two CDOs, each with a required quantity of 1000 lb, are created for the despatch order. This makes the top-level despatch order an APDO.
  4. The invoicing option to Keep invoicing together is checked on the APDO.
  5. Two despatches are sent to Organisation B:
    1. The first despatch on 4 March has a loading transaction of 1250 lb. A sample taken at the time of loading shows that the copper concentrate has 29% Cu.
    2. The second despatch is on 7 April and has a loading transaction of 1000 lb. A sample taken at the time of loading shows that the copper concentrate has 26% Cu.
  6. When invoicing, only the APDO can be selected because Keep invoicing together is checked on the APDO. The invoice line item calculations and display depend on the Aggregation Method selected on the APDO:
    • Average

      The quantity is 2250 lb and the quality is the weighted average of 27.67% Cu. The reference dates (Bill of Lading, Departure and Arrival dates) are determined according to the settings on the APDO. The invoice line items are calculated using the contract terms applicable to the APDO. The invoice line items display for the single APDO.

    • Sum

      The invoice line items are calculated for each CDO separately. Because the despatches were on different dates, different quotation pricing (QPs) may apply. The invoice line items for the payable analyte Cu are aggregated and the invoice line items display for the single APDO.

    • None

      The invoice line items are calculated and displayed for each CDO separately.

Control Passed

The configuration of delivery terms includes the conditions that must be met on despatches in order for control to pass from the seller to the buyer. See Delivery Terms.

If control has passed for all the CDOs, control has also passed for the APDO.