Override Invoice Fields for a Despatch Order

These values are used to replace the default values of MineMarket fields; for example, when the text on invoices must match the wording in another document, such as a bank guarantee.

When the invoice XML is generated for printing an invoice, MineMarket evaluates each field:

1. If an invoice field value has been specified for a letter of credit, the invoice displays the value from the letter of credit.
2. If there is no override from a letter of credit, but an invoice field value has been specified for the despatch order (DO), the invoice displays the value from the DO. Overrides can be specified in parent despatch orders (PDOs) and child despatch orders (CDOs). If a CDO is being invoiced, and has no invoice field value, the value in the PDO is used.
3. If there is no override from a DO, but an invoice field value has been specified for the applicable set of contract terms, the invoice displays the value from the contract terms.
4. If there is no override from the applicable set of contract terms, the invoice displays the value from the MineMarket object (for example, the product name or organisation details).

Security Note: You need the Allow the user to maintain despatch orders and Allow the user to override invoice fields for despatch orders security rights in the Contracts domain security rights group for this activity.

Activity Steps

1. Open the Despatch Order.
2. Select the Contract Term Overrides tab.
3. Check Override Invoice Fields.

   If checked, the Invoice Fields contract terms node displays, and any values entered for the fields take priority over any field values entered for the applicable set of contract terms. If unchecked, the Invoice Fields contract terms node does not display. Even if values were previously entered for the fields, those values are not used on the despatch order's invoices.

4. To add a blank set of invoice fields, right-click the Invoice Fields node and select New from the menu.
5. To copy a set of invoice fields from another set of contract terms or another despatch order:
   1. Right-click the Invoice Fields node of the source set of contract terms or despatch order and select Copy from the menu.
   2. Right-click the Invoice Fields node of the destination despatch order and select Paste from the menu.

      Values are copied from the source set of invoice fields; however, the Buyer and Seller fields display the buyer and seller of the destination despatch order.

6. Update the invoice fields as required. See Specify Invoice Fields for a Set of Contract Terms.
7. Click Save.