Payments and Refunds

After invoices have been issued, payments can be recorded. The Payment Explorer is used to record and find payments and refunds. Payment reversals can also be recorded.

Refunds can also be recorded. Refunds are linked to invoice instalments, like payments. Refunds can be for any amount less than or equal to the paid amount.

Limit the Invoices and Payments to Only Those That Belong to Specific Organisations

Domains can be used to limit the objects that can be seen by a user. Using this functionality, specific organisations can be made viewable, and all other organisations non-viewable for a particular domain. The domain is then assigned to a particular user group. When a user who is a member of that user group views invoices, payments and refunds, only those that belong to the viewable organisations can be seen.

Creation of Journal Entries for Payments

The Options screen includes a setting to specify whether to generate journals automatically when payments and refunds are locked. After a payment is locked, if journal entries are not created automatically, the journals can be created manually.