View a Despatch Order Snapshot Summary

See Despatch Order Snapshots for more information.

Security Note: Assuming you can view the despatch order, no specific security right is required for this activity.

Activity Steps

1. Open the Despatch Order.

   Note: You can also view the snapshot via the Despatch Orders node of the Sales Contract or Purchase Contract.

2. Select the Invoices » Assay Values Snapshot tab.
3. Select the Invoice Type if required. Only applicable if Create Snapshot Per Invoice Type is checked in the snapshot settings. See Specify Snapshot Settings. Select from:
   • None—The default snapshot displays. The default snapshot represents the most up-to-date data, based on contractual terms, and using the most recent weights and assays present in the system. The default snapshot is the only snapshot that displays data for costs and for profit and loss.
   • Invoice types that meet all the following criteria:
     • Are specified on the Options screen
     • Are contractual invoice types in the applicable set of contract terms
     • Have payment terms in the applicable set of contract terms if Payments Due is checked on the Invoice Types screen
   • Mark To Market—See View the Mark-to-Market Value of a Despatch Order.
4. Select the Archive Date for which to view data from a copied snapshot if required. Only applicable if Create Copy Of Snapshots is checked in snapshot settings. To view the most recent snapshot for the selected Invoice Type, clear the Archive Date.
5. Select the Summary tab.
6. View the following information for the despatch order in the Summary table.
   • Date Last Modified—Date on which the snapshot was last calculated.
   • Quantities:
     • (Current) Quantity
     • (Current) Dry Quantity
     • Weight Value Source—If the weight value source is Sales Quantity or Purchase Quantity, the weight is from a source despatch order of a data link.
     • Quantity UOM

       Note: If the contract has a mass adjustment, the (Current) Quantity and (Current) Dry Quantity have tooltips that display the adjusted quantities.

   • Delivery Detail—Only applicable to mark-to-market (MTM) snapshots.
     • Product
     • Delivery Term
     • Loading Location
     • Unloading Location
     • MTM Date
     • MTM Name
   • Pricing Detail—Only applicable to snapshots based on contracts with product pricing.
     • Price
     • Price UOM
     • Is Final Price—Whether the price is a final price.
     • QP—Quotation period.
   • (Primary and secondary if applicable) Currency:
     • Value Before Tax
     • Total Tax Value
     • Total Value
     • Due Amount—Only applicable to snapshots specific to an invoice type.

       Note: The due amount takes into account any prior snapshot due amounts. This is to simulate the cash receipt forecast for the despatch order. For example, if snapshots exist for Provisional and Final, the due amount in the Final snapshot is the Final Total Value * Final Payable Percentage – Provisional Snapshot Due Amount.

   • Error Message—Only applicable to snapshots based on contracts with product pricing.
   • Bill Of Lading—Only applicable to the default snapshot:
     • Date
     • Source—Actual Date (the Bill Of Lading Date of the despatch order); ATD (at origin); ETD (at origin); ATA (at origin); ETA (at origin); Override (the Estimated Bill Of Lading Date of the despatch order); or Planned Despatch (the Planned Despatch Date of the despatch order).
   • Invoice Dates for all invoice types for which issue date terms have been specified in the contractual payment terms, as long as the applicable reference date (or a fall-back date) is available and Estimate Invoice Date Using Issue Date Terms is checked in snapshot settings. If Estimate Invoice Date Using Issue Date Terms is unchecked, the estimated invoice date is considered to be the planned despatch date or the current date, whichever is the later. If a locked invoice exists, its date displays instead of an estimated date.
   • Due Dates for all invoice types for which at least one instalment has been specified in the contractual payment terms, as long as the applicable reference date (for example, bill of lading date) is available.
   • Control Passed—Indicates the date when the conditions have been met on despatches in order for control to pass from the seller to the buyer. These conditions depend on the configuration of the delivery term. Only applicable to the default snapshot and if Delivery Terms have been specified for the despatch order.
     • Date—Depends on the configuration of the delivery terms associated with the despatch order.
     • Status—Actual or Estimated.

     Note: For a target despatch order of a data link, the data link configuration may include linking the Risk Transfer. See Despatch Order Data Links.

   • Archive Date—The date of the most recent historical snapshot prior to the selected archive date. Only applicable to historical snapshots.

     Note: If the archive date does not match the selected archive date, an historical snapshot specific to the selected archive date does not exist. The missing historical snapshot can be calculated. See steps below.