TrackSamp
Overview
TrackSamp is a specialised SABLE® module that upholds best practices in quality assurance and compliance throughout the sample life cycle. The system facilitates barcode-based ticket management and enforces standard operating procedures (SOPs) to streamline workflows and ensure traceability from the field to the laboratory and back.
At its core, TrackSamp governs the complete field sampling process—from ticket generation in the pit or field site to delivery at the core yard, dispatch to laboratories, and receipt back from the lab. This structured tracking ensures each sample is handled, processed, and validated according to pre-defined protocols, delivering data integrity and audit-readiness.
Key Features
End-to-End Sample Lifecycle Management
- Barcodes are generated from sample ticket names in the SABLE® Data Warehouse.
- Field tickets are tracked from creation through to final sample return.
SOP-Controlled Workflows
- Sampling instructions are issued to confirm sample presence and prepare batches with customisable QA/QC rules.
- Analysis requests and dispatch notes are automatically generated with full documentation for secure transport.
Laboratory Integration
- Barcode scanning at the lab ensures accurate sample registration and naming validation.
- Seamless data exchange and results capture via integration with LIMS IT.
Why TrackSamp Is Needed
The SABLE® Data Warehouse serves as the central repository for sampling data across client projects. TrackSamp ensures this data is accurate, auditable, and collected through best-practice workflows. Without such a system, the industry often struggles with:
- Manual data entry and spreadsheet dependency.
- Loss of samples and inconsistencies in data records.
- Lack of traceability and difficulty auditing sample journeys.
- Fragmented coordination between field and lab operations.
- Greater exposure to human error and compliance risks.
TrackSamp Value
TrackSamp delivers significant operational, compliance, and data management benefits:
Real-Time Tracking and Compliance
- Provides complete visibility of every sample from collection to laboratory and return.
- Minimises sample loss and enables confident tracking throughout the sample lifecycle.
- Supports compliance with QA/QC protocols, including Certified Reference Material (CRM) handling.
- Ensures adherence to mineral reporting codes and standards.
Data Accuracy and Auditability
- Captures clean, validated, and standardised data ready for immediate use.
- Maintains complete audit trails for every sampling and data-handling action.
- Ensures traceability and accountability at each workflow stage.
Integrated Sample Dispatch and Laboratory Workflows
- Automates the dispatch process with configurable documentation and validation steps.
- Guarantees accurate registration at the lab through barcode scanning and naming conventions.
- Integrates with LIMS IT for seamless, secure lab results import and faster turnaround times.
Simplified and Scalable Operations
- Streamlines SOP management and batch creation through a central interface.
- Reduces reliance on spreadsheets and manual data handling processes.
- Supports scalable operations by enabling multiple teams to work consistently and in compliance.
Client Feedback
“The implemented Sample Tracking system has cut out manual handling of data and spreadsheets and allowed the rapid capture and processing of sampling data. Data validation at point of entry has reduced errors, improved data consistency and productivity. All drillholes are easily tracked and validation process ensures that all sampling data is fully captured thus reducing unnecessary gaps in data." Database Geologist, Tharisa Minerals, 2025
