Email Settings

To access this screen:

File >> Application Settings >> Email.

DTS allows you to generate and send an email automatically. This can be useful to transfer log files to Datamine for review, or as part of a macro automation.

The Email Settings screen allows you to specify the mail account settings. You can either define email connection settings in full, or use existing Microsoft® authentication details if available.

In addition to the settings here, you should consider the following:

Refer to your email software's help documentation to determine the SMTP server address and port for the email account. Alternatively, consult with your network administrator or email service provider to provide you with the correct SMTP server settings for the email account.
The DTS email facility supports Microsoft's Transport Layer Security (TLS) (TLS) but this is not enforced. In fact, by default, no encryption is applied.
Firewall settings on your network or computer may prevent DTS from communicating with the SMTP server. Check your computer's firewall settings or consult with your network administrator if you are experiencing connection problems with the DTS email facility.
Some antivirus services can block automated transfer of data as it can be considered viral in nature. Consult your antivirus service documentation for more information. Whitelisting the DTS.exe executable may be a solution if email activity is being blocked.

TLS Encryption

TLS stands for Transport Layer Security. It is a data encryption is a cryptographic protocol that provides secure communication over a network, ensuring that data transmitted between systems is protected from eavesdropping, tampering, and forgery. In the context of Windows network traffic, TLS is often used to secure data exchanged between clients and servers, such as in HTTPS connections, Remote Desktop Protocol (RDP), and other Windows services.

TLS helps mitigate several security threats, including:

Man-in-the-Middle Attacks – Preventing attackers from intercepting or altering traffic.
Data Breaches – Protecting sensitive information such as credentials, personal data, and financial details.

DTS email transmission supports TLS in two forms:

TLS (Implicit) – The connection is encrypted from the very first byte. As soon as the TCP connection is established, the client and server immediately start the TLS handshake. Historically, it has been called SMTPS, IMAPS or POP3S and it uses a separate port dedicated to TLS:
- SMTP: port 465 (implicit TLS) vs 25/587 (plain or STARTTLS)
- IMAP: port 993 (implicit TLS)
- POP3: port 995 (implicit TLS)
One way to remember this is that “Implicit” means you connect assuming TLS; there is no ‘upgrade’ step, it’s just TLS-only service on that port.
TLS (StartTLS) – You start with a plain-text connection, then the calling application (DTS, in this case) requests to upgrade the existing session to TLS. This is common in SMTP, IMAP and POP3 protocols (as well as other text-based types).

To define email settings for your DTS installation using existing Microsoft authentication:

This procedure uses your current Microsoft credentials to send an email.

Display the Email Settings screen.
Check Use Microsoft Authentication.
To store details for future applications sessions, check Remember Me. Otherwise email connection details must be specified each time you use DTS.
Enter the Email Address from which the email will be sent.
Enter a Client ID. This helps Datamine determine your organization. If you don't know what this is, please contact your local Support team.
Click Test Settings to test the connection to the server with the supplied credentials. Once the test completes successfully, email transmission is set up.

To define email settings explicitly, without Microsoft credentials:

Display the Email Settings screen.
Uncheck Use Microsoft Authentication.
Enter the email Server Information. This defines the server used to process (send) your email).
1. Enter the IP address of your Outgoing mail server (SMTP).
2. Enter the Outgoing server (SMTP) port number.
3. Choose if end-end Encryption is used for data connection and transfer. Choose from:
  - None – Data is transferred using standard unencrypted protocol (suitable for HTTP connections).
  - Auto – Detect if the existing network supports Microsoft's Transport Layer Security (TLS) encryption protocol (suitable for HTTPS connections) and use it if so, otherwise reverting to unencrypted data traffic.
  - TLS (Implicit) – The connection is encrypted from the very first byte. See TLS Encryption, above.
  - TLS (StartTLS) – Request to upgrade a standard protocol to TLS. See TLS Encryption, above.
Define your Login Information. These are the details used to connect to your email server defined above.
- Check Server requires authentication if the server requires a user name and password to be provided.
- Enter the User Name/Email Address This is typically an email address or your email account user name and will be the address/name from which the email is sent.
- Enter the Password for the above account.
Enter User Information. These are the details used to authenticate a connection on the server.
- Enter Your Name. This is the email account user name that will be used to connect to the server.
- Enter the Email Address associated with the account name specified above.
Click Test Settings to test the connection to the server with the supplied credentials. Once the test completes successfully, email transmission is set up.