Configure Invoicing for an Aggregated Parent Despatch Order and its Child Despatch Orders

For more information about parent despatch orders (PDOs) and aggregated parent despatch orders (APDOs), see Parent and Child Despatch Orders, Aggregated Parent Despatch Orders and Configuration for Aggregated Parent Despatch Orders.

Create the child despatch orders (CDOs) via the contract or contract quota, either at the time of the APDO configuration, or later. However, you must create at least one CDO before despatching any materials because it is the CDO that is added to the despatch.

You can specify default values for the invoicing configuration per contract. See Enter Default CDO Settings for a Sales or Purchase Contract.

Note: The business rules for APDOs and their CDOs are quite different from the rules for split parent despatch orders (SPDOs). The CDOs of a SPDO are created via the SPDO, and may come from different contracts; or the CDOs are created by MineMarket for cumulative pricing.

Security Note: You need the Allow the user to maintain despatch orders security right in the Contracts domain security rights group for this activity.

Activity Steps

  1. Open the aggregated parent Despatch Order.
  2. Select the Child Despatch Orders tab.
  3. Set the Calculation Method to Aggregated.
  4. Select whether to Invoice Together.

    If checked, only the APDO is available for invoicing. The calculation of the invoice line items depends on the selected Aggregation Method. The APDO can be included in invoice revaluations.

    If unchecked, the CDOs are available for invoicing separately. Multiple CDOs may be selected. The calculation of the invoice line items is based on the contract terms of the selected CDO(s). Only the CDOs can be included in invoice revaluations.

    Note: The Calculation Method and whether to Invoice Together cannot be modified after an invoice has been created for the APDO or any of the CDOs.

  5. If Invoice Together is checked:
    1. Select the Aggregation Method from:
      • Average—The weighted average of assay results is calculated for each payable analyte and penalty/bonus analyte. The invoice line items are calculated using the quotation pricing and contract terms applicable to the APDO.
      • Sum—The invoice line items are calculated using the quotation pricing and contract terms applicable to each CDO. Line items of the same basis type are added together in a single invoice, which does not display detail per CDO.
      • None—The invoice line items are calculated using the quotation pricing and contract terms applicable to each CDO. The invoice line items display per CDO in a single invoice.
    2. If the Aggregation Method is Average, update the following fields.
      • Bill of Lading Date—Bill of lading date to be displayed on the invoice. Select from:
        • Min—The earliest bill of lading date on the DOs
        • Max—The latest bill of lading date on the DOs
        • Parent Despatch Order—The bill of lading date on the APDO
      • Arrival Date—Arrival date to be displayed on the invoice. Select from:
        • Min—The earliest arrival date on the DOs
        • Max—The latest arrival date on the DOs
        • Parent Despatch Order—The arrival date on the APDO
      • Departure Date—Departure date to be displayed on the invoice. Select from:
        • Min—The earliest departure date on the DOs
        • Max—The latest departure date on the DOs
        • Parent Despatch Order—The departure date on the APDO
    3. If the Aggregation Method is Sum or None, select whether to Only Include CDOs Associated With A Despatch.

      Whether to only include the CDOs that are associated with despatch fulfilment transactions when invoicing the APDO. This allows for progressive invoicing of the CDOs.

      If checked, when the APDO is selected for invoicing, only the CDOs that are associated with loading or unloading transactions (depending on the fulfilment location) are included in the invoice calculations.

      If unchecked, all CDOs are included in the invoice calculation of the APDO, even if the only mass information for the CDOs is from the required quantity.

      Example: A contract with fulfilment at the loading location has an APDO with 20 CDOs that will be despatched during the month. A provisional invoice needs to be created each week.

      • At the end of the first week, five despatches have been sent to the customer. Hence, five CDOs have loading weights available, and the other 15 CDOs have just the specified required weight. When the provisional invoice is created for the APDO, only the five loaded CDOs are included.
      • By the end of the second week, a total of 10 despatches have been sent to the customer. The second provisional invoice is calculated on the best-known information for the 10 loaded CDOs, minus the value of the first provisional invoice.

      Note: Whether to Only Include CDOs Associated With A Despatch cannot be modified after an invoice has been created for the APDO.

  6. Click Save.