Create Journal Entries Manually for an Invoice

Security Note: You need the applicable Allow the user to create journals [document type] security right in the Accounting user group security rights group for this activity. However, the Allow the user to create journals (freight invoice) security right controls this activity for freight invoices, freight commission invoices, freight demurrage invoices, freight demurrage commission invoices and service demurrage invoices.

Activity Steps

1. Open the Sales Invoice, Credit Note, Purchase Invoice, Purchase Credit Note, Demurrage Invoice, Freight Invoice, Freight Commission Invoice, Freight Demurrage Invoice, Freight Demurrage Commission Invoice, Service Invoice or Service Demurrage Invoice.
2. Ensure that the invoice is locked. See Lock an Invoice or Invoices.
3. Select the Journals tab.
4. Complete the following fields.
   • Date Creation Method—Select from:
     • Actual Date
     • Fixed Date—Enter a Fixed Date.
     • Invoice Date
   • Journal Reversal Method—Select from Full Reversal and Incremental.

     Note: The Journal Reversal Method is ignored if:
     • The invoice is after an accrual invoice because the journal entries after an accrual invoice are always fully reversed.
     • Reverse Journals On Next Invoice is checked on the Invoice Types screen for the invoice type that was previous to this invoice.

   • Display Method—Select from:
   • All Entries—Displays the journal entries from all items in a journal group, grouped by district. Selecting individual rows in the journal group has no effect on the displayed journal entries, which are for the whole journal group.
   • Per Despatch Order—If the invoice is for multiple despatch orders, displays the journal entries specific to the selected despatch order in the journal group.
5. Right-click in the Journals table and select Create Journal from the menu.

   MineMarket creates a journal group and journal entries for accounts with configuration matching the invoice and its line items.

   Note: If the journal entries cannot be created, the Errors sub-tab displays details of the problem. After correcting the chart of accounts configuration, re-create the journals. See Charts of Accounts.

6. Click Save.