Create Journal Entries Manually for a Payment or Refund

Security Note: For payments, you need the Allow payment journal maintenance security right in the Payments user group security rights group for this activity. For refunds, you need the Allow refund journal maintenance security right in the Payments user group security rights group.

Activity Steps

1. Open the Installment Payment or Refund.
2. Ensure that the payment or refund is locked. See Lock a Payment or Refund.
3. Select the Journals tab.
4. Complete the following fields.
   • Date Creation Method—Select from:
     • Actual Date
     • Fixed Date—Enter a Fixed Date.
     • Payment Date—For refund journals, uses the refund date.
   • Journal Reversal Method—Select from Full Reversal and Incremental.
   • Display Method—Select from:
   • All Entries—Displays the journal entries from all items in a journal group, grouped by district. Selecting individual rows in the journal group has no effect on the displayed journal entries, which are for the whole journal group.
   • Per Invoice—If the payment or refund is for multiple invoices, displays the journal entries specific to the selected invoice in the journal group. Only applicable if Payment Journals Per Invoice is checked in sales and marketing settings. See Specify Sales and Marketing Settings.
5. Right-click in the Journals table and select Create Journal from the menu.

   MineMarket creates a journal group and journal entries for accounts with configuration matching the payment or refund.

   Note: If the journal entries cannot be created, the Errors sub-tab displays details of the problem. After correcting the chart of accounts configuration, re-create the journals. See Charts of Accounts.

6. Click Save.