External Organisations, Internal Companies and Company Districts
Organisations
In MineMarket, organisations are businesses or entities that are considered to be external to the company's own operations. Organisations are generally the buyers of material for sales contracts, the suppliers of material for purchase contracts, or the suppliers of services or freight for service, freight and finance contracts.
Organisation configuration can include address details, contact details, a letterhead, ownership, banking details, lines of credit, tax information, and default payment terms and accounting groups.
An organisation must belong to an organisation category or sub-category. A company must belong to a company category or sub-category.
Organisations can be grouped into organisation groups. See Set up an Organisation Group.
An organisation can be merged into another organisation if required. See Generate a Script to Merge Organisations.
Organisations are also known in some businesses as 'parties' or 'counterparties'.
Companies
In MineMarket, internal companies are the suppliers of material for sales contracts, the buyers of material for purchase contracts, or the contractor of services or freight for service, freight and finance contracts. Companies must have one or more districts for accounting purposes.
Company configuration can include address details, contact details, a letterhead, ownership, banking details, tax information, and default payment terms and accounting groups.
An (internal) company is set up when:
- The operator of the supply chain needs to feed financial information according to the chart of accounts into the company's enterprise resource planning (ERP) system.
- If the company is a single entity operation, at least one district needs to be set up for a company for the financial tracking to occur.
- If the company has complex ownership or they are not a single entity, individual districts can be set up within the company so that tracking of the sale and purchase of material, and the provision of services and freight between the districts can be achieved.
- Service or freight contracts are to be attached to sales contracts so they can be included on sales invoices.
Districts
Districts are used in MineMarket to define the operational structure of a company for financial tracking purposes. At least one district is needed even for single entity operations. If the company has complex ownership or they are not a single entity operation, individual districts can be set up within the company so that the sale and purchase of material, and the provision of services and freight between the districts can be tracked. Stockpiles can be assigned district contributors so that the material belonging to one district can be tracked through the supply chain.
District configuration can include address details, contact details, a letterhead, banking details, and tax information.
A flat two-level structure can be built, for example, a company, with a single layer of multiple districts below it.
Sometimes multiple districts are set up to service different types of contracts, for example, District A could service Customer 1’s contract, whereas District B could service Customer 2’s contract. This setup is largely determined by the rules specified in the already existing chart of accounts.
Organisation Roles
Organisation roles are assigned to organisations to define their function and in some instances, control how the organisation can be used in the MineMarket interface. For example, only organisations with the Banks role can be the provider of a finance contract, and only organisations with the Umpires role can be selected as umpires in contract assay rules.
A predefined list of organisation roles is included in every MineMarket implementation and additional roles can be created.
The following organisation roles are predefined. You can rename these roles but cannot delete them.
- Pilots
- Draft Surveyors
- Commercial Officers
- Shipping Agents
- Contract Agents
- Contractors
- Superintending
- Customers
- Vessel Owners
- Barge Owners
- Truck Owners
- Umpires
- Brokers
- Banks
- Laboratories
