Enter Contractual Quantity Details for a Freight Contract

Example: A company can have a long term freight contract with a required quantity 1,360,000 mt. However, in the first year, 660,000 mt will be delivered in nine cargoes, and in the second year, 700,000 mt will be delivered in ten cargoes.

Security Note: You need the Allow contract maintenance security right in the Contracts domain security rights group for this activity.

Activity Steps

  1. Open the Freight Contract.
  2. Right-click in the Contractual Quantity Details table and select New from the menu.
  3. Complete the following fields.
    • Name—Name of the contractual quantity.
    • Start Date—Date from which the freight contract quantities are applicable.
    • End Date—Date up to which the freight contract quantities are applicable.
    • Required Quantity—If no maximum quantity is specified, the required quantity is used as the 'allowed quantity' of the period for this contractual quantity.
    • Maximum Quantity—If a maximum quantity is specified, this quantity is used as the 'allowed quantity' of the period for this contractual quantity. When selecting a freight or service contract rate as a service charge, the quantities are validated. A warning displays if the allocated quantity is greater than the allowed quantity.

      • Note: The Allocated Quantity is the total despatch order quantity that has been allocated to the freight contractual quantity. This allocation may be via service charges in sales or purchase contract terms, on despatches, or directly on the despatch orders. Clicking the Allocated Quantity hyperlink displays a pop-up table that lists all the applicable despatch orders and quota balances, their location paths, allocated quantity and unit. The location paths show the contract, contract product and quota of the despatch orders. This list does not include despatch orders that have a service charge allocated, but because despatch dates, locations or some other data do not match the freight rate, would not include the service charge in an invoice.

    • Minimum Quantity
    • UOM—Select from the Mass units defined in the Unit Conversion Editor.
    • Cargo Min. Size—Minimum amount of material that can be placed in one freight of cargo.
    • Cargo Max. Size—Maximum amount of material that can be placed in one freight of cargo.
    • Number of Cargoes—Number of cargoes involved in the freight of material for the defined period.
  4. Click Save.