Configuration for Split Parent Despatch Orders

In order for the business rules for split parent despatch orders (SPDOs) to apply, the Calculation Method must be set to Split Quantity.

The following configuration can be specified for SPDOs:

  • Whether to Invoice Together by SPDO
  • When the despatch orders will be Split
  • The Quantity UOM
  • Whether to Perform Assay Exchange Individually by child despatch order (CDO)
  • Whether to Adjust In Parent Despatch Order

Invoicing Together or Separately

If invoicing together, only the SPDO is available for invoicing. Before the splitting point, the despatch order snapshot and invoice are based on the contract terms applicable to the SPDO. However, after the splitting point, calculations are based on the contract terms applicable to each CDO and each CDO's despatch total displays in the despatch order snapshot and invoice preview. All CDOs must be for the same organisation as the SPDO.

If invoicing separately, only the SPDO is available for invoicing before the splitting point. However, any despatch order (SPDO or CDO) is available for invoicing after the splitting point. Multiple CDOs may be selected, as long as they are for the same organisation. The calculation of the invoice line items is based on the contract terms of the selected despatch order(s).

An invoice can only be created for a single organisation. Therefore, if the CDOs are for different organisations, the invoicing cannot be by SPDO. Multiple CDOs can only be selected if they are for the same organisation. Attempting to invoice multiple despatch orders for different organisations generates an error message.

CDOs can only be invoiced separately if using SPDOs for cumulative pricing.

Splitting Point

Calculating the despatch orders using split quantities is not always required. A certain set of conditions must be met before the split across CDOs is calculated. The point at which the split occurs can be:

  • After Loading Transactions

    When the SPDO is loaded, MineMarket has all the conditions to calculate the snapshots and invoices using the split quantities. If the SPDO is unloaded, the split uses unloading weights as the actual quantities.

  • After Unloading Transactions

    When the SPDO is unloaded, MineMarket has all the conditions necessary to calculate the snapshots and invoices using the split quantities.

  • By Pricing Line

    A DO has a quantity (required or actual) that in cumulative pricing needs to be split across multiple pricing lines.

Before the split, the SPDO snapshot and invoice calculate using the SPDO's required quantity. Even for CDOs with known required quantities, their snapshots are calculated as if the required quantity is zero. CDOs cannot be invoiced until the quantity has been split.

Special Case: Split Occurs after First Invoice

Company A plans to despatch 50,000 mt of coal. However, the invoicing needs to be split between two CDOs:

  1. A SPDO is created with a required quantity of 50,000 mt of coal. Invoice Together is unchecked and the Split is after unloading transactions.
  2. Two CDOs, each with a required quantity of 25,000 mt, are added to the SPDO.
  3. The SPDO is added to the shipment.
  4. The shipment is loaded with 50,000 mt of coal.
  5. A provisional invoice is created for the SPDO because the split has not yet occurred.
  6. The shipment is unloaded.
  7. MineMarket assigns the first 25,000 mt that is unloaded to CDO1, and the second 25,000 mt to CDO2.
  8. The next invoice (Provisional 2 or Final) iteration is created:
    1. Because the SPDO has a valid previous invoice, the second invoice serves as a placeholder to revert the previous invoice value.
    2. Each CDO is invoiced with the full value to be collected from the customers.

Assay Exchanges

If the assay exchange is by SPDO, the CDOs inherit the final assay results of the SPDO.

If the assay exchange is performed individually, sample lots entered for the despatch are allocated to each CDO in the same order as the split quantity allocation (that is, the order in which the CDOs are listed on the Child Despatch Orders tab of the Despatch Order). An individual assay exchange is also possible for the SPDO if the adjustment is done in the SPDO.

Adjustments

The sum of the required quantities of the CDOs may not match the actual mass loaded on the despatch with the SPDO.

If the actual mass is lower than the total required quantities, the mass is allocated to the CDOs until the total actual mass is allocated. This could potentially leave some CDOs with no mass, or with a mass that is less than the required quantity.

If the actual mass is greater than the total required quantities, the CDOs are allocated their full required quantities. However, some mass remains as an adjustment. There are two ways to configure the adjustment:

  1. Assign the adjustment to one of the CDOs.
  2. Assign the adjustment to the SPDO.

Even if invoicing is by CDO (that is, Invoice Together is unchecked), the SPDO is available for invoicing. Therefore, any adjustment in a SPDO can still be invoiced.

Configuring adjustments is not required if the Split is By Pricing Line. In configuring cumulative pricing, the Weighting Value of the last pricing line must be left blank. Therefore, the quantity for the last pricing line has no maximum value.