Create a Service Demurrage Invoice

Security Note: You need the Allow invoice maintenance security right in the Contracts domain security rights group for this activity.

Activity Steps

  1. Open the Invoice Explorer.
  2. Right-click in the Invoice field group and select New » Service Demurrage Invoice from the menu.

    The Service Demurrage Invoice displays.

  3. Complete the following fields as required.
    • Invoice Number
    • Invoice Date—Date on which the invoice was issued, as printed on the invoice. Default: The current system date. Selecting the correct date is important as it is used to calculate due dates for payments. Example: Payment terms on the contract might state that payment is due 10 calendar days from the invoice date.
    • Currency—Currency to which to convert all line items in the invoice. Select from the currencies defined in the Currency/Exchange Editor.
    • Reference—Optional text reference.
    • Accounting Group—Select from the accounting groups defined on the Chart Of Accounts screen.
    • Pay To—Select from the organisations and companies defined on the Organisations panel of the Solution Explorer. Read-only after a payment has been associated with any of the invoice's instalments. Default: The Pay To organisation or else the Organisation from the service contract associated with the first selected rate detail for the first selected despatch order or despatch.
  4. To create this invoice as a draft invoice, check Accrual.

    Note: You can only create accrual invoices if Allow Accruals is checked for the invoice type. See Set up Invoice Types. If the invoice is created as an accrual invoice:

    • The invoice iteration number does not update.
    • Journal entries are assigned to the accrual chart of accounts.
    • No payments are due.
  5. Include a despatch order or despatch in the service demurrage invoice before saving. See Include a Despatch Order or a Despatch in a Service Demurrage Invoice.

    Note: If the Service Demurrage Invoice status definition exists, the invoice is assigned the initial status. This status definition controls whether the invoice is editable and selectable. See Status Definitions.