Lock a Payment or Refund

The payment or refund must be locked before journal entries can be created.

A sales and marketing setting controls whether MineMarket creates journals automatically when payments and refunds are locked. See Specify Sales and Marketing Settings. After a payment or refund is locked, if journal entries are not created automatically, the journals can be created manually. See Create Journal Entries Manually for a Payment or Refund.

If the locked payment is associated with a line of credit for the organisation, the available credit is recalculated as the existing Available Credit for the nominated credit line, plus any Available Amount in the payment that was not allocated. The Available Amount for the payment is then set to zero.

If the locked refund is associated with a line of credit for the organisation, the available credit is recalculated as the existing Available Credit for the nominated credit line, minus any Available Amount in the refund that was not allocated. The Available Amount for the refund is then set to zero.

Security Note: For payments, you need the Allow the user to approve payments security right in the Payments user group security rights group for this activity. For refunds, you need the Allow the user to approve refunds security right in the Payments user group security rights group.

Activity Steps

1. Open the Installment Payment or Refund.
2. Check Locked.
3. Click Save.