View Credit Transactions for an Organisation

This activity presumes that the organisation is under credit control, that at least one line of credit has been set up, and that there is at least one credit transaction to display.

The Credit Transactions table displays the following types of active transactions for a line of credit:

  • Despatch orders (DOs) (including child despatch orders, if applicable) with a credit-accepted status that do not yet have a final invoice that is fully paid
  • Locked payments for invoices of despatch orders with a credit-rejected status
  • Locked payments that do not fully pay an invoice
  • Locked refunds that mean an invoice is not fully paid

If the Search Filter is by Date Range, the Credit Transactions table also displays inactive transactions (which no longer have an impact on the line of credit). Inactive transactions are:

  • DOs with a fully paid final invoice
  • Locked payments that fully pay the value of a DO's final invoice
  • Locked refunds for which the DO's final invoice is nevertheless fully paid

If the Search Filter is Summary, the Credit Transactions table displays only active transactions. The active transactions display in the following groups:

  • Accounts Receivable Balance—Invoiced sales DOs for which a payment amount is outstanding
  • Accounts Payable Balance—Invoiced purchase DOs for which a payment amount is outstanding
  • Open Deliveries Not Invoiced—Loaded or unloaded* quantities of uninvoiced despatch orders
  • Open Orders—DOs that have neither been invoiced nor assigned to any despatch transaction; residual quantities of partially loaded or unloaded* DOs if despatch order fulfilment is configured for the contract product

* Whether loading or unloading transactions are considered depends on the Despatch Fulfilment Type specified for the DO.

If a DO has a locked final invoice, the monetary value of the DO for credit management is the same as the final invoice total. The monetary value of DOs is updated when a final invoice is locked or the MineMarket Marketing Service is run. The value displayed in the Credit Transactions table includes any applicable contract taxes; therefore, may not exactly match the invoice preview displayed on the Assay Values Snapshot of the despatch order. (Taxes are not included in the snapshot.)

Security Note: Assuming you can view the organisation, no specific security right is required for this activity.

Activity Steps

  1. Open the Organisation.
  2. Select the Credit Management tab.
  3. Select a line of credit.

    Note: Even if the organisation only has one line of credit, it still must be selected to view the credit transactions.

  4. To display all credit transactions within a date range:
    1. Set the Search Filter to Date Range.
    2. Enter the Start Date and the End Date.
    3. Click Search or press F3.
  5. To display all active credit transactions, set the Search Filter to Only Active Transactions.
  6. To display a summary of the active credit transactions, set the Search Filter to Summary.

Activity Steps (for a letter of credit)

  1. Open the Letter of Credit.
  2. Select the Despatch Orders tab.