Create Trades via a Despatch Order

Activity Steps

1. Open the Despatch Order.
2. Select the Trading tab.
3. Select the Trades sub-tab.
4. Right-click in the Trades table and select New from the menu.

   The Despatch Orders Search (Trading) screen displays.

5. Enter the following search criteria as required.
   • Start Date—Date from which to search for DOs that have a bill of lading date or planned despatch date within the search date range.
   • End Date—Date up to which to search for DOs that have a bill of lading date or planned despatch date within the search date range.
   • Organisations—Select from the organisations and companies defined on the Organisations panel of the Solution Explorer.
   • Companies—Select from the companies defined on the Organisations panel of the Solution Explorer. Default: The company of the DO from which the search was initiated.
   • Products—Select from the products and brands defined on the Material panel of the Solution Explorer. Only products related to the material type of the DO display. Default: The nominated product of the DO from which the search was initiated.
   • Locations—Select from the despatch locations defined on the Supply Chain panel of the Solution Explorer. Despatch locations are rail sidings, truck despatch locations, barge terminals and port locations. Default:
   • When searching for sales DOs, the planned loading location must match the planned unloading location of the purchase DO; therefore, the default location is the planned unloading location of the purchase DO.
   • When searching for purchase DOs, the default location is the planned loading location of the sales DO, and the purchase DOs must have that location as their planned unloading location.
   • Delivery Terms—Select from the delivery terms defined in the Delivery Term Editor.
6. To include a text string in the search criteria:
   1. Select the method to Search By from Despatch Order, Quota and Contract.
   2. Enter the Search Text. Text searches are case-sensitive with SQL databases with a case-sensitive collation and with all Oracle databases.
7. Click Search or press F3.

   DOs that match the search criteria, have a set of mark-to-market terms assigned, and are not child DOs, display in the Despatch Orders table. A summary row at the bottom displays the trade quantity and the analyte values of the DO from which the search was initiated.

   The Trade Quantity, Selected Quantity and Remaining Quantity display in the mass basis of the DO from which the search was initiated.

   The displayed Analyte Value columns are the analytes applicable to the DO from which the search was initiated. The unit of measure (UOM) in the column header is the UOM of that analyte on the DO from which the search was initiated. No analyte values are converted. If the analyte UOM of a DO returned from the search is different from the UOM in the column header, the UOM displays in the table cell.

8. Update the Trade Quantity to be allocated to the trade or trades if required. Default: The quantity of the DO (from which the search was initiated) that is available to trade.
9. Check Selected for the required DOs.

   Selecting a DO updates its Allocated Quantity. If only one DO is selected, the default allocated quantity is the Trade Quantity or the Available to Trade quantity, whichever is lower. If multiple DOs are selected, the trade quantity is divided across the selected DOs, pro-rata according to their available quantities.

   If multiple DOs are selected for the trade, the summary row displays the weighted average of analyte values of the selected DOs. The weighted average of an analyte is only calculated if:

   • All selected DOs have a non-null value for the analyte.
   • The analyte values have the same UOM as the UOM in the column header.
10. Update the Mass Basis for the trade if required. Select from the mass bases of the DOs. Default: The mass basis of the DO from which the search was initiated.

    The Available To Trade and Allocated Quantity display in the selected Mass Basis.

11. Edit the Allocated Quantity for the selected DOs if required.

    If the default allocated quantity is overridden for one or more DOs, MineMarket updates the allocated quantities of other selected DOs.

12. Click Add.

    MineMarket creates one trade for each selected DO.

    Note: Warnings display if:

    • The allocated quantity of the selected DOs is greater than the untraded quantity of the DO from which the search was initiated. If you continue, trades are still created for all selected DOs. However, some trades may have a quantity that is less than the required quantity of the traded DO, or even zero quantity.
    • The contract terms of a traded DO use a price series that is not in the set of mark-to-market terms of the DO from which the search was initiated.
    • The delivery term of a traded DO is not the delivery term in the set of mark-to-market terms of the DO from which the search was initiated.
    • The loading location or unloading location of a traded DO is not the location in the set of mark-to-market terms of the DO from which the search was initiated.
13. Click Save.

    Note: If the Trade status definition exists, the trade is assigned the initial status. This status definition controls whether the trade is editable and closed. See Status Definitions. A record of the initial status is created and displayed on the Status History tab of the Trade Detail.