Create Journal Entries for a Profit and Loss Report

This activity presumes that the chart of accounts is configured with accounts for the Profit And Loss document type and that the Profit and Loss report is locked.

Security Note: You need the following user group security rights for this activity:

  • Allow profit and loss journal maintenance in the Intelligent Reporting security group
  • Allow the user to create journals (profit and loss) in the Accounting security group

Activity Steps

  1. Open the Profit And Loss Report.
  2. Select the Journals tab.
  3. Complete the following fields.
    • Date Creation Method—Select from:
      • Actual Date
      • Fixed Date—Enter a Fixed Date.
      • Report Date
    • Journal Reversal Method—Select from Full Reversal and Incremental.
    • Display Method—Select from:
      • All Entries—Displays the journal entries from all items in a journal group, grouped by district. Selecting individual rows in the journal group has no effect on the displayed journal entries, which are for the whole journal group.
      • Per Trade—If the Profit and Loss report is for multiple trades, displays the journal entries specific to the selected trade in the journal group. Only applicable to trade Profit and Loss report journals.
  4. Right-click in the Journals table and select Create Journal from the menu.

    Note: If the journal entries cannot be created, the Errors sub-tab displays details of the problem. After correcting the chart of accounts configuration, re-create the journals. See Charts of Accounts.

  5. Click Save.