Approve data for an authorisation process

Note: Once the final level of authorisation has been completed, a quarantine lock is set that prevents subsequent changes to the data for that period, unless the changes are accepted by a user with quarantine permissions. When an authorisation process is completed, selected data as identified in the Configuration Design Matrix (CDM) is published. See Publish authorised data. The data published is the data currently in the system when the publish is initiated. Therefore, you must make sure that the Production Accounting server has processed all calculations before you approve data.

Activity Steps

1. Complete the steps to Review data for an authorisation process.

   Note: A warning displays if items are still pending processing in the calculation queue or by the JKMetAccount balance engine. Click Reload to refresh the screen and make sure all pending calculations and/or balances have cleared before you approve data.

2. In the Approve section:
   1. Review the approval log (if displayed). Other user interactions with this authorisation process display here; for example, if another user rejected or approved data at an earlier stage. The log shows user actions and associated comments.
   2. Enter a Comment if required.
   3. Click Approve.

      The Approve screen closes and you return to the Authorise screen.

      Note: If you approve an authorisation process and your approval completes that process, it no longer displays in the list on the Authorise screen. To display it, select Show Completed Processes and click Refresh.