Data Authorisation

• Data Authorisation
• • Authorisation business processes
  • Authorisation levels
  • Blocked processes

Production Accounting's data authorisation functionality requires nominated users to review and approve production data before it can be published. Together with Production Accounting's Data Quarantine functionality, authorisation helps ensure the integrity of the data used for reporting.

Authorisation business processes

Data authorisation processes are a specific type of business process (a configurable system workflow) used for review and authorisation of production data before it is published.

Data authorisation processes include a series of stages and rules for how data moves through each stage. Most authorisation processes have one or multiple stages that require a user to review and either approve or reject data. Once the authorisation process is complete, the data is 'published'. Subsequent attempts to edit published data are subject to quarantine.

Some authorisation processes include dependencies on other processes. For example, the authorisation process for monthly data cannot be completed until the authorisation processes for each day in that month are complete.

Authorisation levels

Multiple levels of authorisation can be configured for each business process. Generally, processes are configured with two levels of authorisation (Level 1 and Level 2). Users with Level 1 permissions can only authorise the first level of a process. Users with Level 2 permissions can authorise both the first and second levels of a process. For each process, only one user needs to complete each authorisation level.

Blocked processes

If its validation rules have been violated or a dependency is yet to be fulfilled, an authorisation process may be in a 'blocked' state. Business processes can also be blocked by system outages.