Enter Composite Sample Data for a Despatch

This activity is applicable to trains, truck despatches, service trips, shipments and lot despatches; and presumes that:

• The despatch has at least one bulk loading or unloading transaction.
• The process flow used to load or unload the despatch has an assigned sample template. See Assign a Sample Template to a Material Flow.

If a sample template is used to create a lot sample for a selected transaction, it cannot be used to create a composite sample for the same transaction.

Sample data cannot be edited after the sample results have been used in an assay exchange. See Contract Fulfilment (Assay Exchange).

Security Note: You need the Allow sample maintenance security right in the Samples domain security rights group for this activity. Depending on the despatch type, you also need the applicable security rights:
• Allow train maintenance and Allow train loading/unloading in the Trains domain security rights group
• Allow truck despatch maintenance and Allow truck loading/unloading in the Trucks domain security rights group
• Allow barge service trip maintenance and Allow barge loading/unloading in the Barge Despatches domain security rights group
• Allow shipment maintenance in the Shipments domain security rights group
• Allow lot despatch maintenance in the Lot Despatches domain security rights group

Activity Steps

1. Open the Train, Truck Despatch, Service Trip, Shipment or Lot Despatch.
2. Select the route point in the Route Diagram where the loading or unloading occurred.
3. Select the Composite Samples tab; or for a truck despatch, the Samples tab; or for a shipment, the Composite Samples sub-tab of the Logistics tab.
4. Create a sample:
   1. Expand the Samples tree.

      The sample templates assigned to the process flow display.

   2. Right-click the sample template and select New from the menu.

      Note: If the Sample status definition exists, the sample is assigned the initial status. This status definition controls whether the sample is editable and selectable. See Status Definitions and View or Change Sample Status.

   3. To rename the sample:
      1. Right-click the sample and select Rename from the menu.
      2. Update the sample name.
5. To formally request results for the sample:
   1. Select the sample in the Samples tree.
   2. Enter the Results Requested date and a Comment if required.
6. Associate the sample with loading or unloading transactions:
   1. Select the sample in the Samples tree.
   2. Check Selected in the Transactions field group for each transaction to which the sample applies.
7. Enter the sample results:
   1. Select the sample in the Samples tree.
   2. Select the Sample Date if required and only if there are results from a single laboratory.
   3. If results were formally requested, check Results Received.
   4. Select the Enter Sample Analyte Results sub-tab.
   5. Update the Value for each analyte in the displayed Unit.

      Press Tab or Enter to move between cells when entering sample data. Use Ctrl+C and Ctrl+V to copy and paste data into the table. Data is pasted into cells from left to right for rows, and top to bottom for columns.

      For samples associated with a single despatch order, the Original Grade Decimal Places of the analyte's settlement rule determines how many decimal places display for data entry. See Enter Assay Rules for a Set of Contract Terms. If there is no settlement rule for the analyte, or if there is no (or more than one) despatch order, the number of decimal places specified for the analyte in the Analyte Definition Editor is used.

      It is possible to Change the Default Analytes Displayed for Sample Data Entry.

      Note: If the transaction is associated with a despatch order for a contract where the assay rules specify Default Laboratories, the sample Value and a Sample Date can be entered for each laboratory. The average (that is, the mean) of values for each analyte displays. The value that matches the (Default) Multi-Lab Settlement Method is underlined and is the only downstreamed value. MineMarket also updates the underlying Sample Date (for the composite sample) based on the (Default) Multi-Lab Settlement Method; however, if that method is Mean, the latest date is used. The Sample Date (for the composite sample) is read-only.

   6. If the Sample Analyte status definition exists, select the Status for each analyte.

      Note: You can only change the status if the status transition is allowed for your user group. Status link configuration may require that only different users can change consecutive statuses, or that the user who changes the status cannot be the user who last modified the sample analyte. To view the status history for the individual analyte, right-click the status and select Open Analyte Status History from the menu.

8. If multi-laboratory configuration has changed in assay rules since initial sample data entry, and sample data now needs to be entered for new laboratories or a different laboratory's results are to be the default results, right-click in the results table and select Synchronise Laboratories from the menu.

   A warning message displays if any data will be deleted; that is, for a laboratory no longer applicable for an analyte.

9. Click Save.