Enter DU Lot Sample Data for a Despatch

This activity is applicable to trains, truck despatches, service trips, shipments and lot despatches; and presumes that:

• The despatch has at least one discrete unit (DU) loading or unloading movement.
• The movement flow used to load or unload the despatch has an assigned sample template. See Assign a Sample Template to a Material Flow.

If a sample template is used to create a package sample for a selected movement, it cannot be used to create a DU lot sample for the same movement.

Sample data cannot be edited after the sample results have been used in an assay exchange. See Contract Fulfilment (Assay Exchange).

Activity Steps

1. Open the Train, Truck Despatch, Service Trip, Shipment or Lot Despatch.
2. Select the route point in the Route Diagram where the loading or unloading occurred.
3. Select the DU Lot Samples tab; or for a shipment, the DU Lot Samples sub-tab of the Logistics tab.
4. Select a Despatch Order if required.

   To minimise the possibility of lot samples being assigned to the wrong despatch order, select a despatch order to display only the transactions associated with that despatch order. If no despatch order is selected, all transactions display.

   Important: A lot sample regime can only apply to a set of transactions associated with one despatch order. If the selected transactions are associated with more than one despatch order, an error will occur when attempting to save.

5. Create a DU lot sample regime:
   1. Right-click in the DU Lot Sample Regime field group and select New from the menu.

      Note: If the DU Lot Sample Regime status definition exists, the DU lot sample regime is assigned the initial status. This status definition controls whether the DU lot sample regime is editable and selectable. See Status Definitions and View or Change Sample Status.

   2. Complete the following fields.
      • Lot Sample Regime—Name of the DU lot sample regime.
      • Sampling Template—Select from the sample templates defined for the movement flow.
      • Sample UOM—Select from the Mass units defined in the Unit Conversion Editor.
      • Default Sample Mass
6. Associate the lot sample regime with loading or unloading movements:
   1. Select the DU lot sample regime.
   2. Check Selected for each movement to which the DU lot sample regime applies.

      You can right-click the movements and select Assign All or Unassign All from the menu.

7. Right-click the DU lot sample regime and select Calculate from the menu.

   MineMarket creates the number of DU lot samples based upon the Default Sample Mass and the Quantity of material in the selected movements.

   A total row displays totals for the mass and proportion columns, and a weighted average for the analyte value columns.

8. Enter the sample results for each DU lot sample:
   1. Select the DU lot sample on the DU Lot Samples sub-tab.
   2. Update the Lot Quantity if required.

      Note: The Lot Movement Proportion is read-only and is the proportion of discrete unit material in the discrete unit lot compared to the amount of material in the entire transaction. Whether the Mass considers draft surveys depends on the sample settings. See Specify Sample Settings.

   3. Update the Lot Dry Quantity if required. The lot dry quantity displays and is editable only if Enter Lot Sample Mass In Dry Basis is checked in the applicable set of assay rules. See Enter Assay Rules for a Set of Contract Terms.
   4. If Enter Lot Sample Mass In Dry Basis is checked, to change which value is calculated, right-click the DU lot samples and select Calculated Value » [Wet Quantity / Dry Quantity / Moisture] from the menu.
   5. Enter the Value for each analyte.

      Press Tab or Enter to move between cells when entering sample data. Use Ctrl+C and Ctrl+V to copy and paste data into the table. Data is pasted into cells from left to right for rows, and top to bottom for columns.

      For samples associated with a single despatch order, the Original Grade Decimal Places of the analyte's settlement rule determines how many decimal places display for data entry. See Enter Assay Rules for a Set of Contract Terms. If there is no settlement rule for the analyte, or if there is no (or more than one) despatch order, the number of decimal places specified for the analyte in the Analyte Definition Editor is used.

      You can Change the Default Analytes Displayed for Sample Data Entry.

      Note: If the movement is associated with a despatch order for a contract where the assay rules specify Default Laboratories, the sample Value and a Sample Date can be entered for each laboratory. The average (that is, the mean) of values for each analyte displays. The value that matches the (Default) Multi-Lab Settlement Method is underlined and is the only downstreamed value. MineMarket also updates the Sample Date (for the DU lot sample, next to the Comment column) based on the Default Multi-Lab Settlement Method; however, if that method is Mean, the latest date is used. The Sample Date (for the DU lot sample) is read-only.

   6. If the Sample Analyte status definition exists, select the Status for each analyte.

      Note: You can only change the status if the status transition is allowed for your user group. Status link configuration may require that only different users can change consecutive statuses, or that the user who changes the status cannot be the user who last modified the sample analyte. To view the status history for the individual analyte, right-click the status and select Open Analyte Status History from the menu.

   7. Update the Sample Date if required and only if there are results from a single laboratory.
   8. Enter a Comment if required.
9. If multi-laboratory configuration has changed in assay rules since initial sample data entry, and sample data now needs to be entered for new laboratories or a different laboratory's results are to be the default results, right-click in the results table and select Synchronise Laboratories from the menu.

   A warning message displays if any data will be deleted; that is, for a laboratory no longer applicable for an analyte.

10. Click Save.