Record and Print Invoice Despatch Documents

The list of potential invoice despatch documents must be specified in the contract terms.

This activity is applicable to all document types.

Security Note: You need the Allow invoice maintenance security right in the Contracts domain security rights group for this activity.

Activity Steps

  1. Open the Sales Invoice, Credit Note, Purchase Invoice, Purchase Credit Note, Demurrage Invoice, Freight Invoice, Freight Commission Invoice, Freight Demurrage Invoice, Freight Demurrage Commission Invoice, Service Invoice or Service Demurrage Invoice.
  2. Select the Issued Documents tab.
  3. Select the Additional Documents tab.
  4. Click Refresh in the Despatch Orders field group.
  5. Select the despatch order and associated invoice in the Despatch Orders field group.
  6. Right-click in the Issued Despatch Documents field group and select New from the menu.
  7. Complete the following fields.
    • Issued Despatch Document—Name of the issued despatch document. Select from the despatch documents specified for the invoice type within the applicable set of contract terms.
    • Document Recipient—Name of the document recipient. Select from the document recipients specified for the invoice type within the applicable set of contract terms.
    • Number Of Originals—Number of original documents issued to the recipient.
    • Number Of Copies—Number of document copies issued to the recipient.
    • Date Sent
    • Date Received
    • Comments
  8. To print a despatch document:
    1. Select the despatch document in the Issued Despatch Documents field group.
    2. Click the ellipsis (...) in the Print field.

      MineMarket uses the InvoiceDataSet.xsd file (located in the invoice report template folder specified on the MineMarket Service application screen) to produce a document containing the despatch document details.

    3. Select the printer and number of copies to print.
    4. Click the printer icon.
  9. Click Save.