Set up a Contract Template

Enter many of these details in a similar way as for a sales or purchase contract.

Security Note: You need the Allow contract maintenance security right in the Contracts domain security rights group for this activity.

Activity Steps

Select the Organisations panel in the Solution Explorer.
Right-click the Contract Templates node or a contract template category and select New » Contract Template from the menu.
The Contract Template displays.
Select the top-level node for the contract template.
General details for the contract template display in the right-hand pane.
Update the Contract Template name if required.
Set the Contract Template Type to Sales Contract or Purchase Contract.
Enter the following details for the contract template.
- Contract Pricing Basis—Select from:
  - Product Pricing—Used when the entire product is sold and there are qualities on the entire product that determine the pricing, and price adjustments are based on the amount of material received (for example, coal, iron ore, gold).
  - Analyte Pricing—Used when there are specific analytes in the product, and the amount of actual analyte determines the pricing, and price adjustments are based on the analyte grade and the amount of material received (for example, copper or zinc concentrates where a higher concentration returns a higher price).
  Note: Contract templates can contain pricing both by product and by analyte. This allows for either method to be selected for those contracts that can Allow Editing Pricing Basis.
  First set the Contract Pricing Basis to Product Pricing and enter the product pricing details for the contract template. Then set the Contract Pricing Basis to Analyte Pricing and enter the analyte pricing details for the contract template.
- Allow Editing Pricing Basis—Whether the Contract Pricing Basis can be changed in a contract created from this contract template.
- Material Type—Select from the material types defined on the Material panel of the Solution Explorer.
- Allowable Products—Select from the products and brands defined on the Material panel of the Solution Explorer.
- Apply Products Filter—Whether only the products defined in Allowable Products will be seen in any drop-down list when creating a contract using this contract template.
- Default UOM—Default unit of measure for the amounts of contract product associated with the contract. This can be overridden for quotas or despatches. Select from the Mass units defined in the Unit Conversion Editor.
Set Contract Charges to Not Permitted, Optional or Required.
Set Contract Taxes to Not Permitted, Optional or Required.
Select a default Contractual Source and Contractual Destination if required. Select from the locations defined on the Supply Chain panel of the Solution Explorer.
If generic routes and process flows will be used with despatches, check Assume Generic Loading Location and Assume Generic Unloading Location.
Default setting for despatch orders for whether to use the Planned (Un)loading Location and (Un)loading Location Override to determine applicable demurrage and despatch conditions, service and freight calculations, parities and contract charges.
If checked, a generic (un)loading point can be used in despatch routes, with generic process flows for (un)loading. The weights and quality data for the despatch order still come from the despatch. However, demurrage and despatch conditions, service and freight calculations and contract charges are based on the (Un)loading Location Override (if specified) or the Planned (Un)loading Location instead of the despatch route point. Parities apply if an (Un)loading Location Override is specified.
If unchecked, the actual unloading point in the despatch route supersedes the Planned Unloading Location for all data related to the unloading location.
Default: Unchecked.
Select a default setting for Allow Partial Invoicing and Reinvoice Costs. See Specify Invoice Settings for a Sales or Purchase Contract.
Specify contract terms:
1. Specify invoice types. See Specify Invoice Types for a Set of Contract Terms.
2. Perform one of the following steps:
  1. If the Contract Pricing Basis is Product Pricing, enter quotation pricing if required. See Enter Quotation Pricing for a Set of Contract Terms.
  2. If the Contract Pricing Basis is Analyte Pricing:
    1. Specify payable analytes if required. See Specify a Payable Analyte for a Set of Contract Terms.
    2. Enter a payable percentage if required. See Enter a Payable Percentage for a Payable Analyte.
    3. Enter a deduction if required. See Enter a Deduction for a Payable Analyte.
    4. Enter price sharing if required. See Enter Price Sharing for a Payable Analyte.
    5. Enter price participation if required. See Enter Price Participation for a Payable Analyte.
    6. Enter a refining charge if required. See Enter a Refining Charge for a Payable Analyte.
3. If contract charges are set to Optional or Required, enter contract charges as required. See Contract and Payable Analyte Charges.
4. If contract taxes are set to Optional or Required, specify taxes as required. See Specify a Tax for a Set of Contract Terms.
5. Enter budgeted costs if required. See Enter Budgeted Costs for a Set of Contract Terms.
6. Enter costs if required. See Enter Costs for a Set of Contract Terms.
7. Enter service charges if required. See Enter a Service Charge for a Set of Contract Terms.
8. Enter a set of payment terms if required. See Payment Terms for Sales and Purchase Contracts.
9. Enter assay rules if required. See Enter Assay Rules for a Set of Contract Terms
10. Specify freight parities if required. See Specify a Freight Parity for a Set of Contract Terms.
11. Enter demurrage/despatch conditions if required. See Enter Demurrage/Despatch Conditions for a Set of Contract Terms.
12. Specify invoice fields if required. See Specify Invoice Fields for a Set of Contract Terms.
Click Save.