Specify Invoice Types for a Set of Contract Terms

For more information, see Invoice Types.

Security Note: You need the Allow contract maintenance security right in the Contracts domain security rights group for this activity.

Activity Steps

1. Open the Sales Contract or Purchase Contract.
2. Expand the required set of contract terms.
3. Select the Contractual Invoice Types node.
4. Check Selected for the invoice types applicable to this contract.
5. Complete the following fields for each selected invoice type.
   • Apply Freight Parity—Whether freight parities are to be automatically calculated. See Freight Parities.
   • Default Report Name—Name of the default invoice report template to generate a printable invoice. Select from the report templates located in the Invoice Template Path specified in the MineMarket Service Config.
   • Maximum Iterations—Maximum number of times an invoice can be raised for the same despatch order.
   • Mandatory—Whether an invoice must be raised for a despatch order.
   • Enforce Payment Before Next Invoice—Whether payment must be received before the next invoice can be created.
   • Show Invoice As Amendment—Whether after the first invoice, every subsequent one within the scope of the despatch order, is generated as a difference between the previous one and the new one. That is, invoices contain only the deltas for whichever concepts were in the previous invoice. Example: Consider a prepayment invoice that had an item priced as $24/t at 10,000 tonnes, and therefore had a total of $240,000 for the product price. If a first provisional invoice is then generated as an amendment, and a price of $25/t at 10,006 tonnes is generated, the first provisional amendment invoice will not show $250,150, but $10,150 ($250,150 - $240,000). A revision invoice would show all lines of the new invoice, and supersede the previous invoice, disregarding previously generated values. The Invoice Report Template can be modified to also display all data from the first invoice if required.
   • Generate Journals On Lock—Whether journals are automatically created when an invoice is locked.
   • Not Require Journals—Whether to not require journals for the invoice type. If unchecked, journals are required.
   • Service Charges Invoice Line Effect—Effect of services charges upon invoice line items for the invoice type. Only applicable to service charges for which the Invoice Line Effect is As Per Contract Term. Default: As specified on the Invoice Types screen. Select from:
     • Show On Invoice—The value of the service charge displays on the invoice but it does not affect the invoice value.
     • Hide On Invoice—The value of the service charge does not display on the invoice and does not affect the invoice value.
     • Affect Invoice Value—The value of the service charge displays on the invoice and affects the invoice value.

   Example: For a particular sales contract, service charges are only to be displayed on provisional and final invoices. The Show On Invoice option is selected for those contractual invoice types, and Hide On Invoice for any other contractual invoice types. The Invoice Line Effect of each service charge on the Service Charges node of the set of contract terms is As Per Contract Term.

6. Click Save.