Reinvoice Costs and Service Charges for a Despatch Order

Reinvoicing a cost or service charge rate detail creates a cost in the same despatch order but with:

  • The Organisation of the despatch order as the Provider of the reinvoiced cost
  • The Default Freight/Finance/Service Activity (if specified on the Options screen) as the Activity of the reinvoiced cost, or else the Activity of the original cost or service charge
  • The Value inverted
  • Activity, Name and Invoice Scope editable
  • Mirror Cost editable for source despatch orders of a data link (see Despatch Order Data Links)

This activity does not create any invoices. If the Invoice Scope of the cost is Freight/Services Invoice or All, a separate service or freight invoice for the reinvoiced cost can be raised via the Invoice Explorer.

Security Note: You need the Allow the user to maintain despatch orders and Allow the user to maintain costs security rights in the Contracts domain security rights group for this activity.

Activity Steps

  1. Open the Despatch Order, or view the despatch order in its Sales Contract or Purchase Contract.
  2. Select the Service Charges tab.
  3. Select the Costs sub-tab.

    Note: All applicable cost and service charge rate details for the despatch order display on this tab. See Display of Costs and Service Charges.

    If there are budgeted costs applicable to the despatch order, the Budgeted Costs table displays. The budgeted costs in this table are read-only, and may be from:

    • The Service Charges node of the contract terms
    • Budgeted costs entered in the Contract Term Overrides tab of the despatch order
  4. Check Reinvoice Costs.

    The Reinvoice column displays in the Costs table. Any costs added while Reinvoice Costs is checked will have Reinvoice checked by default.

    Note: The default value for Reinvoice Costs is as specified in the contract. If Reinvoice Costs is checked in the contract settings, most cost and applicable service charge rate details (that were configured in the contract) are auto-reinvoiced. See Specify Invoice Settings for a Sales or Purchase Contract.

  5. Select whether to Reinvoice each original rate detail. If checked, MineMarket adds a reinvoiced cost for the rate detail. Taxes on costs are reinvoiced with their cost and cannot be reinvoiced separately.

    Note: If an invoice has been raised for the reinvoiced cost, you cannot uncheck Reinvoice for the original rate detail. A tooltip displays if this situation applies.

  6. To remove all reinvoiced costs for which no invoice has yet been raised:
    1. Uncheck Reinvoice Costs.

      A confirmation message displays.

    2. Click Yes.
  7. To remove all reinvoiced costs:
    1. Uncheck Reinvoice Costs.

      A confirmation message displays.

    2. Click Yes.
  8. Update the Activity, Name, Invoice Scope and Fixed Exchange Rates of each reinvoiced cost if required.

    Note: See Cost Templates for descriptions of these fields. See also Enter Fixed Exchange Rates.

  9. Click Save.