Download Templates and Action Definitions

This page includes downloadable asset templates, action definitions and report templates.

LandTracker templates using a naming convention of Template Name V.x.y.z. x is the major version number, y is the minor version and z is your company's internal version number. We recommend updating the internal version number when you update the template. All new and updated releases of templates from LandTrack Systems have a z value of 0.

If you have made changes to your template and want to merge the latest LandTracker versions, please refer to the instructions from Microsoft using the Compare / Combine tool in Word.

Note: If you are downloading and importing a new version of a template, and you have made no modifications to your existing template, you may wish to create a sub-folder in your LandTracker templates folder with the old versions.

Note: The naming convention for templates is Template Name V.x.y.z. x is the major version number, y is the minor version and z is your company's internal version number. We recommend updating the internal version number when you update the template. All new and updated releases of templates from LandTrack Systems have a z value of 0.

Asset Templates

Tenements module

Africa

  • Botswana
    • BWN V1.0.0—Date modified: 10-05-2021 Changes: New Template.
  • Namibia
    • NMB V1.0.0—Date modified: 10-05-2021 Changes: New Template.

Australia

  • WA V2.9.0—Date modified: 29-07-2024

    Changes—Added Wardens Court Listings, include Temporary Reserve (WA).

    • WA V3.1.0—Date modified: 29-07-2024

      To be used when using the Agreements and Environmental modules.

      Changes—Added Wardens Court Listings, include Temporary Reserve (WA).

    • WA Native Title Referral Template V1.3.0—Date modified: 09-08-2024

      Changes—Change objection to Nta Objection for differentiation with Warden's Court objection.

      Note: This template works in conjunction with the Native Title Referrals table on the WA Tenement template.

  • New South Wales V1.2.0—Date modified: 29-11-2023

    Changes—Include Assessment Lease (AL).

  • Northern Territory V1.3.0—Date modified: 22-07-2022

    Changes—Added additional types: AA, EMLN, EMLS, EMPC, EMPN, EMPS, HLDC, HLDN, HDLS.

  • Queensland V1.3.0—Date modified: 03-07-2020

    Changes—Added First Renewal Date field. EPM Compulsory Partial Surrender is due 5 years after this date.

  • South Australia V1.3.0—Date modified: 12-12-2023

    Changes—Include Retention Lease (RL).

  • Tasmania V1.0.0—Date modified: 13-03-2018

    Changes—New template to replace Generic Tenement Template.

  • Victoria V1.0.0—Date modified: 13-03-2018

    Changes—New template to replace Generic Tenement Template.

PNG

  • Papua New Guinea V1.1.0—Date modified: 20-07-2017

    Changes—Added Holders, Dealings, Rent and Expenditure tables.

Agreements Module

  • Agreements V1.7.0—Date modified: 27-04-2018

    Changes—Added reverse links endnotes for related tenements and agreements.

Environmental Module

Contacts

  • Contacts V1.5.0—Date modified: 18-01-2018

    Changes—Removed Company field link to Contact as this is not required and can prevent new company names from being added.

Documents

  • Documents V1.0.0—Date Created: 22-07-2016

Groups

  • Generic Groups V1.4.0—Date modified: 21-06-2019

    Changes—Removed Linked Actions table, which is no longer used.

  • Combined Reporting Groups V1.4.0—Date modified: 28-09-2022

    Changes—Updated module so CRG appear in Tenements module.

Actions

  • Actions V1.4.0—Date modified: 13-09-2019

    Changes—Removed Custom Fields no longer required.

Action Definitions

Tenements Module

Africa

Botswana

  • Annual Licence Fee V1.1.0—Date modified: 10-10-2024

    Changes—Removed test examples and wiki links.

  • Expenditure Statement V1.1.0—Date modified: 10-10-2024

    Changes—Removed test examples and wiki links.

  • Partial Surrender V1.1.0—Date modified: 10-10-2024

    Changes—Removed test examples and wiki links.

  • Quarterly Report V1.1.0—Date modified: 10-10-2024

    Changes—Removed test examples and wiki links.

  • Renewal Application V1.1.0—Date modified: 10-10-2024

    Changes—Removed test examples and wiki links.

Namibia

Australia

Western Australia

  • Annual Mineral Exploration Report V1.5.0—Date modified: 10-10-2024

    Changes—Removed custom fields, test examples, wiki links.

  • Annual Rates V1.6.0—Date modified: 10-10-2024

    Changes—Removed custom fields, test examples, wiki links.

  • Combined Annual Report V1.3.0—Date modified: 10-10-2024

    Changes—Removed wiki links.

  • Compulsory Partial Surrender Post 2006 V1.8.0—Date modified: 10-10-2024

    Changes—Removed custom fields, test examples, wiki links.

  • Compulsory Partial Surrender Pre 2006 V1.7.0—Date modified: 10-10-2024

    Changes—Removed custom fields, test examples, wiki links.

  • Expenditure Report V1.9.0—Date modified: 10-10-2024

    Changes—Removed custom fields, test examples, wiki links.

  • Expiry Without Renewal V1.2.0—Date modified: 10-10-2024

    Changes—Removed custom fields, test examples, wiki links.

  • Extension of Term or Renewal (WA Rs) V1.3.0—Date modified: 10-10-2024

    Changes—Removed custom fields, test examples, wiki links.

  • Extension of Term or Renewal V1.14.0—Date modified: 10-10-2024

    Changes—Removed custom fields, test examples, wiki links.

  • Interim Rates Notice V1.6.0—Date modified: 10-10-2024

    Changes—Removed custom fields and wiki links.

  • Rent (WA) V1.7.0—Date modified: 10-10-2024

    Changes—Removed custom fields, test examples, wiki links..

  • Statutory Declaration (Stat Dec) (WA) V1.1.0—Date created: 26-07-2022

    Important: This action definition auto-generates a follow-up Stat Dec action for a WA exemption from expenditure, due 28 days after lodging the form.

    This action is only created when the Exemption Lodged Date is returned from MTO during an update from the LandTrack Data Service.

    Do not change the Action Name, as it relies on custom code.

  • New Tenement Application (WA) (Zip, 10 files) V1.1.0—Date modified: 03-10-2022

    Changes—Updated Critical Date and Deadline definition.

New South Wales

  • Annual Mineral Exploration Report V1.3.0—Date modified: 10-10-2024

    Changes—Removed custom fields, wiki links, and test examples.

  • Renewal or Subsequent Application V1.4.0—Date modified: 10-10-2024

    Changes—Removed custom fields, wiki links, and test examples.

  • Rent V1.2.0—Date modified: 10-10-2024

    Changes—Removed custom fields, wiki links, and test examples.

Northern Territory

  • Expenditure Report V1.3.0—Date modified: 10-10-2024

    Changes—Removed wiki links

  • Extension of Term or Renewal V1.4.0—Date modified: 10-10-2024

    Changes—Removed custom fields, wiki links, and test examples.

  • Reduction of Area V1.2.0—Date modified: 10-10-2024

    Changes—Removed custom fields, wiki links, and test examples.

  • Rent V1.1.0—Date modified: 10-10-2024

    Changes—Removed custom fields, wiki links, and test examples.

Queensland

  • 50 Compulsory Partial Surrender V1.4.0—Date modified: 10-10-2024

    Changes—Removed wiki links

  • 50 Compulsory Partial Surrender pre 2020 V1.4.0—Date modified: 10-10-2024

    Changes—Removed wiki links and fixed error in version number.

  • Annual Mineral Exploration Report V1.2.0—Date modified: 10-10-2024

    Changes—Removed Custom Fields.

  • LandHolder Notification V1.2.0—Date modified: 10-10-2024

    Changes—Removed custom fields, wiki links, and test examples.

  • Mine Operator Notification V1.2.0—Date modified: 10-10-2024

    Changes—Removed Custom Fields.

  • Renewal V1.4.0—Date modified: 10-10-2024

    Changes—Removed custom fields, wiki links, and test examples.

  • Renewal EPM V1.4.0—Date modified: 10-10-2024

    Changes—Removed custom fields, wiki links, and test examples.

  • Renewal pre 2020 V1.4.1—Date modified: 10-10-2024

    Changes—Removed custom fields, wiki links, and test examples.

  • Rent - EPM V1.2.0—Date modified: 10-10-2024

    Changes—Removed custom fields, wiki links, and test examples.

  • Rent - Fixed Date V1.2.0—Date modified: 10-10-2024

    Changes—Removed custom fields, wiki links, and test examples.

South Australia

Victoria

  • Annual Technical Report V1.2.0—Date modified: 10-10-2024

    Changes—Removed custom fields, test field and wiki links.

  • Expenditure - EL and RL V1.2.0—Date modified: 10-10-2024

    Changes—Removed Custom Fields and wiki links.

  • Expenditure - ML and PL V1.2.0—Date modified: 10-10-2024

    Changes—Removed Custom Fields and wiki links.

  • Intention to Commence V1.3.0—Date modified: 10-10-2024

    Changes—Removed Custom Fields and wiki links.

  • Renewal V1.4.0—Date modified: 10-10-2024

    Changes—Removed Custom Fields and wiki links.

  • Rent V1.2.0—Date modified: 10-10-2024

    Changes—Removed Custom Fields and wiki links.

PNG

Agreements Module

Environmental Module

Excel Merge Report Templates

Tenements Module

  • Tenement Details—Date modified: 29-07-2024—Includes separate tabs for tenements, related tables and actions.

    Changes—Added worksheet for Wardens Court.

  • Tenement Details Single Line—Date modified: 15-07-2019—Report shows each tenement's details in a single row including rent, rates, holders and shires.

    Changes—Added Holders field.

Tenements Module and Due Diligence

  • Tenement Expenditure and Forfeiture—Date modified: 19-03-2020

    Changes—Added worksheets for the Holder Changes, Blocks and Bonds tables and a Header column on the Conditions worksheet. This includes the same data as Tenement Details Due Diligence but also:

    • Shows Forfeiture Application Numbers on relevant Expenditure rows, which are highlighted in orange.
    • Includes a pivot table summarising expenditure and commitment by CRG for each year. This template requires macros to be enabled in Excel, and some worksheets should not be modified. See the About tab in the template for more information.

Due Diligence

  • Project Expenditure Exemption Report—Date modified: 22-09-2023

    Changes— Included Tenement expiry Date column.

  • Tenement Details Due Diligence—Date modified: 29-07-2024—Includes separate tabs for tenements, related tables and actions. This is similar to the Tenement Details merge template, but omits fields and tables that are not in Due Diligence (e.g. Actions, Rates).

    Changes—Added worksheet for Wardens Court.

Agreements Module

  • Agreement Details—Date modified 21-09-2017—Reports on all Agreements, all linked tables and upcoming actions for those Agreements.

    Changes—Comments have been added to all headers to ensure that it continues to work if you rename a column label or where different labels exist for the same field in different jurisdictions. (previously named Agreement Merge Template)

Environmental Module

  • Environmental Project—Date created 10-10-2019

    Reports on all Environmental Projects & all linked tables. Includes an Approvals Schedule Gantt and a Studies by Status pivot table and column chart.

  • Tenement Obligations—Date created 10-10-2019

    Extract of Tenements' environmental obligations, arranged by unique obligation, to be used as the basis of a report for audit purposes. Run this merge from Projects.

  • Approvals—Date created 10-10-2019

    Reports on all Environmental Approvals, all linked tables and Actions. Includes an Approvals Schedule with monthly calendar indicating approvals expiring within the next 5 years.

  • Bores—Date created 10-10-2019

    Reports on all Bores & all linked tables. Includes a line chart of each bore's water table over time.

  • Landforms—Date created: 10-10-2019

    Reports on all Landforms & all linked tables. Air Monitoring report highlights any results exceeding specified thresholds.

  • Rehabilitation—Date created: 10-10-2019

    Flora rehabilitation report with pivot showing species counts that can be filtered by quadrat and/or date. Run this merge from Mine Closures.

Download All Templates and Action Definitions